🔒 Privacy Policy
Mahaveer Saraswati Shishu/Vidya Mandir
(Ward No.-1, Dudhi, Sonebhadra, Uttar Pradesh – 231208)
Last Updated: [Add Date Here]
🏫 Introduction
At Mahaveer Saraswati Shishu/Vidya Mandir, we are committed to protecting the privacy and personal information of our students, parents, staff, and visitors.
This Privacy Policy explains how we collect, use, and safeguard your data through our school website, communication channels, and administrative processes.
By accessing our website or submitting any information to us, you agree to the terms outlined in this policy.
📋 1. Information We Collect
We may collect the following categories of personal information for educational and administrative purposes:
👨🎓 Student Information
Name, age, date of birth, gender, class, roll number
Parent/guardian name and contact information
Address and emergency contact
Admission and academic records
Attendance, performance, and examination results
Health details (for safety and medical reasons only)
💼 Staff Information
Name, contact, qualifications, and employment records
Bank details (for payroll)
Identification proof (as per government norms)
💻 Website & Digital Data
Email addresses for newsletters and updates
Contact form submissions
Cookies and usage analytics (for better website experience)
🎯 2. Purpose of Collecting Information
We use the collected information for:
Maintaining school records and communication
Managing admissions and student progress reports
Providing academic and extracurricular updates
Ensuring student safety and security
Generating ID cards, admit cards, and marksheets
Contacting parents/guardians regarding attendance or emergencies
Sending updates via SMS, WhatsApp, or Email
We never sell, rent, or trade any personal information to third parties.
🧠 3. Data Security
We ensure that all student and staff data is stored securely within password-protected systems and school-authorized devices.
Access to personal information is restricted to authorized personnel only.
Our digital systems (developed and maintained by Amit Ji Tech) follow strict guidelines for:
Secure login and data encryption
Regular backup and recovery
Controlled access based on role (Admin/Staff only)
💬 4. Communication Policy
The school may contact parents and students via:
Phone calls or SMS for attendance, results, or emergency notices
WhatsApp groups or broadcast lists for updates
Email for newsletters, circulars, and announcements
You can opt-out of non-essential communication anytime by informing the school office.
🧾 5. Use of Photos, Videos & School Events
During school activities, photos and videos of students may be taken for:
Academic documentation
Cultural and sports event coverage
School website and social media updates
We ensure these are used only for educational and promotional purposes with respect to student dignity and privacy.
Parents who wish to restrict use of their child’s photos must notify the school in writing.
🧍♂️ 6. Third-Party Services
Our school website may link to external resources (e.g., educational tools or government portals).
We are not responsible for the privacy practices of these third-party websites.
We recommend users review the privacy policy of every external link they visit.
⚙️ 7. Data Retention
Student records are retained for academic, legal, and verification purposes.
After a student leaves the school, basic records (name, class, marks) are preserved for future verification.
Any outdated or unnecessary personal data is securely deleted.
🧾 8. Parent & Student Rights
You have the right to:
Access your data stored by the school.
Request correction or update of incorrect details.
Request removal of personal information (if not required by law).
Withdraw consent for promotional communications.
To exercise these rights, please contact the school office in person or via email.
🛡️ 9. Protection for Minors
We are strongly committed to protecting children’s privacy.
We never knowingly collect or share student data with external parties without parental consent.
All digital platforms used in school are child-safe and supervised by teachers.
📧 10. Contact for Privacy Concerns
If you have any questions or complaints regarding this Privacy Policy, please contact us at:
📍 Mahaveer Saraswati Shishu/Vidya Mandir
Ward No.-1, Dudhi, Sonebhadra, Uttar Pradesh – 231208
📞 Phone: +91 96956 87015
📧 Email: mssvmduddhi.org@gmail.com
🌐 Website: https://mssvmduddhi.org
✅ 11. Updates to This Policy
This Privacy Policy may be updated periodically to reflect new legal or operational requirements.
All updates will be published on our website with a revised “Last Updated” date.
💡 Final Note
“We respect your privacy as much as we value your trust.
Every piece of information shared with us helps us serve you better — safely and transparently.”
⚖️ Terms of Use
Mahaveer Saraswati Shishu/Vidya Mandir
(Ward No.–1, Dudhi, Sonebhadra, Uttar Pradesh – 231208)
Last Updated: [Add Date Here]
🏫 Introduction
Welcome to the official website of Mahaveer Saraswati Shishu/Vidya Mandir.
By accessing or using this website, you agree to abide by the terms and conditions described below.
If you do not agree, please refrain from using the site.
These terms ensure a respectful, transparent, and safe experience for all students, parents, and visitors.
📋 1. Acceptance of Terms
Use of this website constitutes acceptance of these Terms of Use and the accompanying Privacy Policy.
The school reserves the right to modify these terms at any time; such changes take effect immediately once published online.
🌐 2. Purpose of the Website
The official website — https://mssvmduddhi.org — is designed to:
Share authentic information about our school, admission process, and activities.
Publish notices, exam schedules, and updates for students and parents.
Promote educational transparency and community engagement.
👥 3. Authorized Usage
Users are expected to:
Access the site for lawful educational or informational purposes only.
Provide genuine information when submitting forms or inquiries.
Respect intellectual property rights and not misuse school logos, photos, or documents.
Avoid posting or transmitting any offensive, harmful, or misleading content.
Unauthorized use of the website, hacking attempts, or data manipulation is strictly prohibited and may lead to legal action.
🧠 4. Intellectual Property Rights
All materials on this website — including text, images, logos, graphics, and digital resources — are the property of Mahaveer Saraswati Shishu/Vidya Mandir or its content creators (Amit Ji Tech).
You may download or print content only for personal, non-commercial, educational use with proper acknowledgment.
Reproduction or republication for commercial gain is not permitted without written consent.
🧾 5. Accuracy of Information
While we strive to ensure that all information is accurate and up to date, occasional errors may occur.
The school does not guarantee absolute accuracy of every post, schedule, or notice.
In case of discrepancies, the official communication from the school office shall be considered final.
💬 6. Communication & Submissions
By contacting the school through online forms or email, you authorize us to respond via phone, SMS, or email.
All submitted information must be genuine; false submissions may result in restricted access to school services.
The school respects your privacy as stated in our Privacy Policy.
🧾 7. External Links
Our website may contain links to third-party educational or governmental portals.
These are provided for convenience only — we are not responsible for the content, accuracy, or security practices of such external websites.
💻 8. Limitation of Liability
Mahaveer Saraswati Shishu/Vidya Mandir shall not be held liable for:
Any data loss, technical issue, or service interruption on the website.
Any damage or loss arising from use of external links or resources.
Misuse of data by users or third parties outside our authorized systems.
Users access and use the website at their own risk.
⚙️ 9. Website Availability
We aim to keep the website accessible 24×7.
However, the school may suspend or restrict access temporarily for maintenance, updates, or emergencies without prior notice.
🧍 10. Code of Conduct for Online Interactions
All comments, feedback, and communications shared through this website must be respectful and professional.
Abusive language, spam, or personal attacks will result in immediate removal and may be reported to authorities.
🧾 11. Termination of Access
The school reserves the right to restrict, suspend, or terminate access to any user who violates these Terms of Use or attempts unauthorized activity.
📧 12. Contact Information
| Department | Contact Details |
|---|---|
| School Office | Mahaveer Saraswati Shishu/Vidya Mandir, Ward No.-1, Dudhi, Sonebhadra (UP) 231208 |
| Phone | +91 96956 87015 |
| mssvmduddhi.org@gmail.com | |
| Website | https://mssvmduddhi.org |
| Manager | Mr. Anil Tiwari |
✅ 13. Governing Law
These Terms shall be governed by and construed in accordance with the laws of Uttar Pradesh, India.
Any dispute shall be subject to the jurisdiction of the Sonebhadra District Court.
💡 Final Note
“Our website reflects our school’s honesty and commitment. Use it responsibly, share it respectfully, and help us build a stronger educational community.”
💰 Fee & Refund Policy
Mahaveer Saraswati Shishu/Vidya Mandir
(Ward No.-1, Dudhi, Sonebhadra, Uttar Pradesh – 231208)
Last Updated: [Add Date Here]
🏫 Introduction
This Fee & Refund Policy outlines the rules and regulations regarding fee payment, refund eligibility, and financial transparency at Mahaveer Saraswati Shishu/Vidya Mandir.
Our goal is to maintain fairness, clarity, and accountability in all financial dealings with parents and guardians.
📋 1. General Fee Guidelines
The school fee structure is designed to ensure quality education at affordable cost.
Fee details are communicated at the time of admission and displayed on the notice board every academic year.
All students are expected to pay the prescribed fee within the notified dates.
Fees include tuition fee, development charges, and other activity-based charges (if applicable).
The school reserves the right to revise the fee annually, keeping educational quality and inflation in view.
🧾 2. Mode of Payment
| Mode | Availability | Details |
|---|---|---|
| Cash | ✅ Available | Payable at school office counter. |
| Online/UPI | ✅ Available | Google Pay / PhonePe / Paytm (details provided at office). |
| Bank Transfer | ✅ Available | Parents may request account details at the office. |
| Cheque/DD | ⚠️ Conditional | Subject to clearance and approval by the school accountant. |
🕒 Office Fee Collection Timing: 9:00 AM to 1:30 PM (Monday–Saturday)
📅 3. Fee Schedule
| Term | Months Covered | Last Date of Payment |
|---|---|---|
| 1st Term | April – July | 15th April |
| 2nd Term | August – November | 15th August |
| 3rd Term | December – March | 15th December |
A late fee of ₹10 per day is applicable after the due date.
Students with unpaid fees for more than one term may be barred from attending classes or exams until clearance.
💡 4. Admission & Re-Admission Fees
Admission fees are non-refundable under any circumstances.
Re-admission after a break or withdrawal requires payment of fresh admission fees.
All admission-related payments must be made at the time of form submission and confirmed via official receipt.
📚 5. Refund & Cancellation Policy
Refunds are applicable only in specific valid cases, as outlined below:
| Situation | Refund Eligibility |
|---|---|
| Withdrawal before session start | 50% of tuition fee (admission fee non-refundable) |
| Withdrawal after session begins | No refund |
| Duplicate payment by mistake | 100% refund after verification |
| School cancellation of class or admission (exceptional case) | Full refund (after approval) |
Important:
Refunds (if applicable) will be processed within 7–15 working days via the same payment method.
The original receipt and written application signed by the parent are mandatory for any refund request.
📋 6. Fee Receipt & Documentation
Every payment must be supported by an official school receipt.
Parents are advised to keep all receipts safely for audit or verification purposes.
In case of lost receipts, duplicate copies may be issued upon written request with a nominal fee.
⚠️ 7. Non-Payment & Discontinuation Rules
Students failing to clear dues by term-end may be debarred from examinations.
Repeated late payments may result in withdrawal of school facilities or temporary suspension.
Transfer Certificates (TC) will be issued only after full fee clearance.
No portion of fee will be adjusted against sibling fees or future admissions.
🧠 8. Fee Revision Policy
The school management reserves the right to revise the fee structure annually based on:
Inflation and rising operational costs.
Infrastructure development and new facilities.
Teacher training, digital education tools, and curriculum updates.
Parents will be notified one month before any change is implemented.
🤝 9. Financial Assistance & Concessions
Limited concessions may be provided to economically weaker students or siblings at the management’s discretion.
Concession applications must be submitted before the start of the academic year with valid proof.
The school’s decision on concessions will be final and binding.
💬 10. Refund Request Process
📋 Steps to Apply for Refund (If Eligible):
Submit a written refund request addressed to the School Manager/Principal.
Attach the original receipt and valid reason for refund.
Verification by accounts department.
Refund amount approved by management.
Payment processed within 7–15 working days.
🧾 11. Contact for Fee Queries
| Department | Contact Details |
|---|---|
| Accounts Office | Mahaveer Saraswati Shishu/Vidya Mandir, Ward No.-1, Dudhi, Sonebhadra |
| Office Hours | 9:00 AM – 2:00 PM (Mon–Sat) |
| Phone | +91 96956 87015 |
| mssvmduddhi.org@gmail.com | |
| Manager | Mr. Anil Tiwari |
💡 12. Important Notes
The school does not authorize any third-party or agent to collect fees.
Always ensure payment is made at the official counter or bank account provided by the school.
No refund will be granted for absence, transfer, or disciplinary expulsion.
✅ 13. Declaration
“By submitting payment to Mahaveer Saraswati Shishu/Vidya Mandir, you acknowledge and accept the rules, timelines, and refund conditions mentioned in this policy.”
✨ Final Message
At Mahaveer Saraswati Shishu/Vidya Mandir, we believe education is a sacred commitment.
Our Fee & Refund Policy ensures transparency, trust, and fairness — so that every parent feels secure and respected.
“Education is an investment in character — and we value every parent who invests in their child’s future.”
🧒 Child Protection Policy
Mahaveer Saraswati Shishu/Vidya Mandir
(Ward No.-1, Dudhi, Sonebhadra, Uttar Pradesh – 231208)
Last Updated: [Add Date Here]
🌼 Introduction
At Mahaveer Saraswati Shishu/Vidya Mandir, the safety, dignity, and emotional well-being of every child are our highest priorities.
We are committed to creating a secure, caring, and supportive environment where all students can learn, grow, and express themselves freely.
This Child Protection Policy ensures that every staff member, teacher, and volunteer understands their duty to protect children from any form of harm, neglect, or abuse.
🎯 Objective of the Policy
To ensure physical, emotional, and psychological safety of all children.
To promote respect, equality, and dignity among students and staff.
To establish clear guidelines for prevention, detection, and reporting of child-related concerns.
To train and empower teachers and staff in child protection awareness.
To build a school culture of care, trust, and responsibility.
👶 Scope of the Policy
This policy applies to:
All students enrolled at the school.
All teaching and non-teaching staff.
All visitors, volunteers, and service providers working on the school premises.
🚸 1. Child Rights Commitment
We affirm that every child has the right to:
Be treated with respect and kindness.
Learn in a safe and nurturing environment.
Be protected from abuse, bullying, or discrimination.
Speak up without fear if they feel uncomfortable or unsafe.
🧠 2. Definition of Child Abuse
For this policy, child abuse includes any form of physical, emotional, or sexual mistreatment, neglect, or exploitation that harms a child’s well-being.
Types of Abuse:
| Type | Description | Examples |
|---|---|---|
| Physical Abuse | Any intentional act causing injury or harm. | Hitting, slapping, excessive punishment. |
| Emotional Abuse | Actions that damage self-esteem or confidence. | Insults, humiliation, threats, neglect. |
| Sexual Abuse | Involving a child in inappropriate sexual behavior. | Touching, suggestive talk, exposure. |
| Neglect | Failure to provide necessary care or supervision. | Ignoring basic needs, lack of safety or hygiene. |
🧑🏫 3. Staff Responsibilities
All staff and teachers must:
Treat every child with respect and compassion.
Ensure no child is discriminated against for any reason.
Observe and report any unusual behavior, injuries, or distress in children.
Maintain confidentiality and sensitivity in handling such cases.
Never engage in or tolerate any physical punishment or verbal abuse.
Create a classroom environment based on trust and encouragement.
🧾 4. Preventive Measures
The school implements strict preventive systems to ensure child safety:
🔒 Background verification of all teaching and non-teaching staff.
📚 Annual orientation & awareness training for teachers on child protection.
🧍♀️ Female staff presence in every junior class and transport vehicle.
🚫 Zero tolerance towards corporal punishment, bullying, or harassment.
🧒 Child-friendly complaint mechanism for students to report any problem.
📋 CCTV surveillance in classrooms and common areas for monitoring safety.
📞 5. Reporting Procedure
If a child, parent, or staff member observes or suspects any form of abuse, the concern should be immediately reported to the school’s Child Protection Committee (CPC).
📋 Reporting Flow:
Report to Class Teacher or Counselor →
Forward to Principal / Manager →
Review by Child Protection Committee →
Appropriate action and documentation →
Confidential follow-up with student and family.
All complaints will be handled with confidentiality, sensitivity, and respect.
🧍 Child Protection Committee (CPC)
| Member | Designation | Responsibility |
|---|---|---|
| Mr. Anil Tiwari | School Manager | Committee Head & Parent Liaison |
| (To be Added) | Principal | Complaint Review & Supervision |
| (To be Added) | Senior Teacher | Student Support & Documentation |
| (To be Added) | Female Staff Member | Child Counselor & Student Listener |
The committee meets monthly to review policies and any reported cases.
🧒 6. Student Awareness & Education
We regularly conduct awareness sessions on:
Good Touch & Bad Touch
Internet and Digital Safety
Anti-Bullying and Respect
Importance of Reporting Uncomfortable Situations
Students are encouraged to talk openly to trusted teachers or parents.
🛡️ 7. Confidentiality & Record-Keeping
All records related to child safety are maintained in strict confidentiality by the Principal’s office.
Only authorized personnel have access for legitimate reasons.
⚙️ 8. Disciplinary Action
Any staff member found violating this policy will face:
Immediate suspension pending inquiry.
Report to authorities if legally required.
Termination of employment for proven offenses.
🤝 9. Parental Involvement
Parents are our strongest partners in ensuring child safety.
We request them to:
Communicate openly about any issue their child faces.
Attend parent meetings and awareness sessions.
Reinforce respectful behavior and online safety at home.
📞 10. Contact for Child Protection Concerns
| Department | Contact Details |
|---|---|
| Child Protection Committee (CPC) | Mahaveer Saraswati Shishu/Vidya Mandir, Dudhi, Sonebhadra |
| Phone | +91 96956 87015 |
| mssvmduddhi.org@gmail.com | |
| Office Hours | 9:00 AM – 2:00 PM (Mon–Sat) |
| Confidential Contact Person | (To be added – Female Teacher or Counselor) |
💡 11. Commitment to Every Child
“A safe child learns better, grows stronger, and dreams higher.”
We pledge to protect every child in our care and provide an environment of love, respect, and confidence —
where every student feels valued, supported, and free from fear.
🧾 12. Policy Review
This policy is reviewed annually by the management and the Child Protection Committee (CPC) to ensure continued effectiveness and alignment with government guidelines.
🌈 Final Words
At Mahaveer Saraswati Shishu/Vidya Mandir, child safety is not just a rule —
it is our moral responsibility and sacred duty.
Every teacher, parent, and student is part of this shared promise:
“To protect, nurture, and empower every child with dignity and care.”